Project Coordinator

Project Coordinator / Transition Specialist (Hybrid)

Pay Rate: 25-33 per hour

Location: Hybrid – Greenwood Village / Centennial, CO (6061 S. Willow Drive)

Position Type: Contract 3 months to start (Temp-to-Perm for the right candidate)

Work Arrangement: Hybrid remote with on-site presence required as needed for vendor deliveries, installer meetings, and facility walkthroughs (local Greater Denver-area candidates preferred).

Position Overview

We are seeking a proactive, detail-oriented Project Coordinator / Transition Specialist to join our team. In this role, you will play a critical operational role in facilitating practice and provider transitions, supporting end-to-end project execution, and maintaining budget and timeline integrity across multiple initiatives.

This position offers an immediate opportunity to provide coverage for essential project processes—including budget tracking, project plan audits, and vendor management—with a defined pathway to a permanent full-time role as our team expands.

Key Responsibilities

Practice & Provider Transitions

• Facilitate seamless practice and provider onboarding and transition workflows in close partnership with Practice Leaders and departmental stakeholders.

• Coordinate logistics for new practice openings, expansions, and office relocations.

• Assist with operational transition tasks, such as managing insurance website eligibility access requests, preparing patient notification letters, and collaborating with Business Development on branding crosswalk submissions.

Project Coordination & Operational Delivery

• Plan, track, document, and report on all phases of assigned project lifecycles.

• Maintain master project schedules, track milestones, allocate resources, and oversee equipment coordination to ensure on-time deliverables.

• Conduct regular audits of project plans, timelines, and budgets to ensure accuracy and alignment with organizational goals.

• Identify project roadblocks, analyze risks and opportunities, and develop actionable solutions to keep initiatives moving forward.

Vendor Management & Logistics

• Serve as a direct coordination point for external vendors, contractors, and installers.

• Conduct on-site walkthroughs and oversee scheduled equipment deliveries and facility setups at our Tech Center/Regional Office and clinic locations.

• Follow up rigorously on open orders, deliverables, and service agreements to ensure vendor accountability.

Cross-Functional Collaboration & Administration

• Facilitate project meetings, document action items, and maintain transparent status communications across clinical operations, IT, facilities, and executive leadership.

• Utilize project management platforms (Wrike or comparable tools) to maintain auditable, organized task structures and documentation.

• Provide leadership support to internal teams; assist with training, process onboarding, and workflow documentation as required.

Qualifications & Requirements

Education & Experience

• Education: Associate degree or High School Diploma/GED required; Bachelor’s degree preferred.

• Experience: Prior relevant experience in project coordination, equipment planning, vendor management, inventory management, or data analysis.

• Demonstrated leadership experience—whether leading project workflows, coordinating multidisciplinary teams, or guiding operational processes.

Technical Skills & Systems

• Hands-on experience with project management software (Wrike or similar platforms such as Asana, Monday.com, Smartsheet, or MS Project).

• Strong working proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).

• Familiarity with budgeting, schedule coordination, and data auditing.

Core Competencies

• Detail-Oriented & Organized: Exceptional tracking abilities with high standards for data accuracy and documentation.

• Agility: Fast learner capable of ramping up quickly on internal systems, processes, and operational standards.

• Communication & Negotiation: Clear verbal and written communicator skilled at driving alignment across internal departments and external vendor partners.

• Reliability: Self-motivated and dependable when working remotely, with the availability to report on-site for crucial project milestones and walkthroughs.

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