Randstad

Executive Administrative Assistant

Posted Nov 6, 2026
Location
Horizon
Hours/week
37.5 hrs/week
Timeline
6 months

Administrative Assistant – Personal Investor Technology (PITech)

Location: [City, State / Remote / Hybrid]

Position Type: Full-Time

Posting Duration: Open for 30 days

About the Role

Randstad is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support the Personal Investor Technology (PITech) team and its leadership. In this role, you will serve as a central point of coordination, ensuring smooth daily operations, seamless scheduling, and professional representation across the department in a dynamic corporate environment.

Key Responsibilities

  • Meeting & Event Coordination: Schedule internal and external meetings, reserve locations, notify attendees, track RSVPs, and coordinate catering or refreshments as required.

  • Calendar Management: Maintain and oversee complex department calendars to optimize time management and prevent scheduling conflicts.

  • Travel & Expense Management: Coordinate end-to-end domestic travel arrangements and accurately prepare, submit, and track expense reports.

  • Documentation & Communication: Draft, format, and edit memos, business correspondence, meeting minutes, presentations, and departmental reports.

  • Facilities & Logistics Support: Coordinate internal team and crew movements within the department using Planon facility management software.

  • Office & Inventory Management: Monitor, order, and organize department office supplies and equipment to ensure uninterrupted operations.

  • Executive Representation: Serve as a polished and professional ambassador for PITech leaders and team members.

  • Special Projects: Assist with ad-hoc administrative initiatives and operational duties as assigned.

Qualifications

  • Experience: Minimum of 2 years of administrative or secretarial experience, preferably supporting medium-to-large teams within a corporate setting.

  • Education: High school diploma or equivalent combination of training and experience required; Associate degree or Secretarial School certification preferred.

  • Software Proficiency: Strong proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, and Teams). Experience with Planon or similar facility/space-management software is a plus.

  • Travel & Expense Acumen: Proven track record of managing travel logistics and expense tracking efficiently.

  • Professional Presence: Outstanding verbal and written communication skills with the ability to interact effectively with senior leaders and cross-functional partners.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.



At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.



Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).



This posting is open for thirty (30) days.