Randstad

Executive Administrative Assistant

Posted Sep 1, 2026
Location
Malvern, PA
Hours/week
37.5 hrs/week
Timeline
6 months

CCore Responsibilities

  • Administrative & Calendar Management: Schedules meetings, coordinates locations, notifies participants, tracks attendance, and maintains the department calendar.

  • Travel & Expense Coordination: Makes travel arrangements, submits expense reports, and orders catering or refreshments as requested.

  • Department & Logistics Support: Manages crew movements within the department using Planon, and oversees ordering and inventory for office supplies.

  • Documentation & Materials: Drafts, types, and prepares memos, correspondence, reports, meeting minutes, presentations, and related documents.

  • Special Projects & Representation: Participates in special projects, performs other assigned duties, and professionally represents Corporate Systems and its leadership.

Qualifications

  • Experience: Minimum of 5–7 years of executive administrative or secretarial experience, preferably within a medium-to-large corporate department.

  • Education: High school diploma (or equivalent combination of training and experience); Associate's degree or Secretarial School degree preferred.

  • Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) for scheduling and communication.

  • Key Competencies: Excellent communication skills, strong professional presence, and demonstrated ability to plan travel and manage expenses effectively.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.