Administrative Assistant

An Administrative Assistant is responsible in ensuring smooth office operations by managing clerical tasks, coordinating schedules and providing administrative support to teams and executives. The role involves managing office functions, overseeing vendor coordination and ensuring compliance with corporate policies.

Core Responsibilities

1. Oversee day-to-day office operations, ensuring seamless coordination between departments and addressing administrative requirements efficiently.

2. Manage executive and departmental calendars, schedule meetings, book conference rooms and coordinate logistics, including travel arrangements and refreshments as needed.

3. Handle incoming calls, emails and official correspondence, ensuring timely responses and maintaining professional communication with internal and external stakeholders.

4. Prepare memos, reports, meeting minutes and presentations while maintaining an organized filing system for critical documents, contracts and office records.

5. Research, evaluate and negotiate with vendors for office supplies, equipment and outsourced services, ensuring cost-effective and high-quality procurement.

6. Assist in tracking departmental expenses, preparing budgets and ensuring resource allocation aligns with company policies and financial planning.

7. Organize office events, employee engagement activities and team-building initiatives, handling logistics, venue selection and vendor coordination.

8. Assist in office space planning, relocations and workstation allocations, ensuring a well-organized and efficient working environment.

Qualifications:

• Minimum of three years administrative or related experience, preferably in a medium to large size department in a corporate setting with hands-on experience in office administration, executive assistance or clerical support roles.

• Bachelor’s degree (B.Com / BBA) or Diploma in Business Administration or a related field preferred

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and administrative tools.

• Excellent organizational and multitasking abilities with a strong eye for detail

• Strong verbal and written communication skills, ensuring effective coordination and professional correspondence.