Accounts Payable Specialist

As an Accounts Payable Specialist, you will manage the full cycle of domestic and international purchasing and payments. You’ll be responsible for ensuring all financial records are accurate, invoices are processed quickly, and the department’s workflows are constantly improving.

Responsibilities

• Order & Payment Management: Handle domestic and international purchase orders, verify invoices, and issue payments on time.

• Documentation: Scan and organize all financial records, statements, and backup files to ensure everything is easy to find and audit-ready.

• Process Improvement: Use "VUE" (Vanguard Unmatchable Excellence) tools to find ways to make accounting tasks faster and more accurate.

• Knowledge Management: Maintain the department’s "how-to" manuals and keep all procedural documents up to date.

• Support & Training: Assist with special administrative projects and help train new team members as needed.

Qualifications

• Education: A degree in Accounting or Finance is preferred, but equivalent experience counts.

• Experience: At least 2 years of professional office experience (Accounting or Finance background is a plus).

Required Skills

• Tech Savvy: You pick up new software and financial tools quickly.

• Soft Skills: High attention to detail, strong communication, and the ability to manage your own time effectively.